Use the following Grant Application Guide and forms when preparing your grant application.
Grant Application Guide
This Guide includes instructions for preparing and submitting a grant application. Updates to this Guide are posted immediately at this web site. If you have a copy of the printed Application Guide booklet dated October 1985, or the undated Guide No. 3 or 3.1, it is out of date. THIS WEB SITE SHOULD BE YOUR SOURCE FOR THE LATEST GUIDE.
Grant/Cooperative Agreement Forms
The application forms for Office of Science funded grants and cooperative agreements are available at the grants.gov website. All funding opportunity announcements published at grants.gov contain information about the required forms, the application instructions, and details about how to submit the application. The website may be accessed at http://www.grants.gov
Revised Budget Forms
If an applicant is asked to submit a revised budget with a written justification, please use the Standard Form 424 Research and Related (SF-424 (R&R)) budget pages. Non-fillable .pdf versions of the budget pages are available at grants.gov. As a convenience, the Office of Science makes these Excel facsimiles of the SF-424 (R&R) available here.
These Excel files are not protected: they may be edited in any way. The spreadsheets will add costs to calculate total costs, but they will not multiply indirect cost rates and bases. Any formula may be overwritten. Please exercise appropriate caution.
The Office of Science requests that all revised budgets for grants and cooperative agreements be submitted on the SF-424 (R&R) or any facsimile of that form. Revised budgets for DOE National Laboratories may be submitted on the DOE Budget Form 4620, which is available here.
Applicants for grants and cooperative agreements may not use DOE Form 4620.
Please submit the requested budget and budget justification as an attachment to an email addressed to the Office of Science personnel who requested the information. The email and its attachments must bear the signature, physical or electronic, of an authorized institutional official. Emails are considered to bear the signatures of their senders.
Other Federal agencies may submit proposals which, if approved, will be funded via interagency agreements. Click here for the proposal format which other Federal agencies should use to submit a proposal to DOE's Office of Science.
The following guidelines and regulations pertain to the merit review of grant applications as well as other Federal policies and procedures concerning the Department's grant process.
Application Receipt and Processing (Summary)
Includes administrative review of grant applications, evaluation criteria, and the merit review process. (As contained in the Grant Application Guide.)
Office of Science "Merit Review System"
(As published in Federal Register, March 11, 1991)
The following rules, regulations, and guidance pertain to the overall DOE and Federal grant process.
December 11, 1996
OMB Circular A-21 - Has been relocated to 2 CFR Part 220
Cost Principles for Educational Institutions
OMB Circular A-110 - Has been relocated to 2 CFR Part 215
Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations
OMB Circular A-122 - Has been relocated to 2 CFR Part 230
Cost Principles for Non-Profit Organizations
(Does not apply to colleges and universities.)
The Office of Science is a participant in the Federal Demonstration Partnership (FDP), working with universities and other Federal agencies, testing innovative approaches to streamline processes and systems for Federally supported research.
For more information on FDP, visit the Federal Demonstration Partnership Web Site.
FDP Phase IV - General Terms and Conditions - April 1, 2005 (PDF)
Any new, continuation or renewal grant award with the 90 participating institutions shall incorporate FDP Phase IV General Terms and Conditions and DOE Specific Terms and Conditions.