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DEPARTMENT OF ENERGY For more information about the Office of Science, go to Office of Science |
To DOE National Laboratories LAB 09-21
Computational Science Research
SUMMARY:
The Office of Advanced Scientific Computing Research (ASCR) of the Office of Science (SC),
U.S. Department of Energy (DOE), hereby announces its interest in receiving proposals for
Computational Science/Applied Mathematics (AM)/Computer Science (CS) research to
accelerate scientific and computational breakthroughs that can improve the representation of ice
sheets and their dynamics in state-of-the-science Climate Models. Proposals should complement
DOE SC funded climate modeling efforts and evidence partnerships and/or collaborations with
such efforts in the model of the DOE SC SciDAC (Scientific Discovery through Advanced
Computing) Program.
Content Guidelines:
Proposals should justify the impact of the proposed computational science research on advancing
dynamical ice sheet modeling at the petascale for improved understanding and prediction of
global climate. Topics and content may include incorporation of scalable and parallel petascale
solvers and unstructured or structured grids into coupled models that include ice sheet dynamics;
performance and load balancing studies that improve scalability and performance; uncertainty
quantification and verification/validation, as well as parallel I/O and technologically robust
petascale data archival, retrieval, management and visualization techniques and tools.
Structure and Organizational Guidelines:
(ii) Proposa;s should clearly articulate management plans for the project and communication
procedures for the collaborations and/or partnerships.
PROPOSAL DUE DATE: May 26th, 8 PM Eastern Time
Formal proposals submitted in response to this Announcement must be received by May 26,
2009, 8:00 p.m. Eastern time, to permit timely consideration of awards. You are encouraged to
transmit your proposal well before the deadline. PROPOSALS RECEIVED AFTER THE
DEADLINE WILL NOT BE REVIEWED OR CONSIDERED FOR AWARD.
FOR FURTHER INFORMATION CONTACT: Lali Chatterjee, Telephone: (301) 903-7379; E-Mail: lali.chatterjee@ascr.doe.gov
SUPPLEMENTARY INFORMATION:
One of the largest uncertainties in current climate assessments is the rate of sea level rise arising
from rapid dissipation of ice sheets as pointed out in the joint ASCAC-BERAC Report in March
2008. The report, which can be viewed at
http://sc.doe.gov/ascr/ASCAC/Reports/JointASCAC-BERACReport.pdf
identifies the need to include fully dynamic ice sheet models and ocean/ice shelf interactions to
assess the rate and magnitude of sea level rise due to rapid ice sheet melting as a high priority for
climate models.
This announcement is seeking propoals that strengthen current research investments jointly
funded by ASCR-BER in the SciDAC program, or individually by either Office in the area of
interactive ice sheet dynamics in climate models. Research areas may include land and sea ice,
motion and dynamics of mountain glaciers, and/or breaking of the polar ice sheets.
Suggested tasks should include (but are not limited to) one or more of the following:
Collaboration and Communication
The proposal should identify potential collaborations or other interactions that will facilitate the
exchange of ideas and dissemination of information among research centers in industry,
universities, and/or laboratories. Further information on preparation of collaborative proposals
may be accessed via the internet at:
http://www.sc.doe.gov/grants/Colab.html
ESTIMATED FUNDING
It is anticipated that up to $3 million total will be available for multiple awards for this
announcement in Fiscal Year 2009. Proposers may request project support for up to three years.
All awards are contingent on the availability of funds and programmatic needs. DOE is under no
obligation to pay for any costs associated with the preparation or submission of a proposal. DOE
reserves the right to fund, in whole or in part, any, all or none of the proposals submitted in
response to the Announcement.
SUBMISSION INFORMATION
The instructions and format described below must be followed. You must reference Program
Announcement LAB 09-21 on all submissions and inquiries about this Program Announcement.
GUIDE FOR PREPARATION OF SCIENTIFIC/TECHNICAL PROPOSALS TO BE SUBMITTED BY NATIONAL LABORATORIES Proposals from National Laboratories submitted to the Office of Science (SC) as a result of this Program Announcement will follow the Department of Energy Field Work Proposal process with additional information requested to allow for scientific/technical merit review. The following guidelines for content and format are intended to facilitate an understanding of the requirements necessary for SC to conduct a merit review of a proposal. Please follow the guidelines carefully, as deviations could be cause for declination of a proposal without merit review. 1. Evaluation Criteria After an initial screening for eligibility and responsiveness to the solicitation, proposals will be subjected to scientific merit review (peer review). The proposals will be evaluated against the following criteria, which are listed in descending order of importance. Included with each criteria are the detailed questions that will be asked of the reviewers.
2. Appropriateness of the Proposed Method or Approach 3. Competency of Applicant's Personnel and Adequacy of Proposed Resources 4. Reasonableness and Appropriateness of the Proposed Budget 5. Other Appropriate Factors 2. Summary of Proposal Contents
Please have your lab administrator submit the entire lab proposal and FWP via Searchable FWP (https://www.osti.gov/fwp). If you have questions about who your lab administrator is or how to use Searchable FWP, please contact the Searchable FWP Support Center. Also, to assist in expediting the review process, please submit via federal express, a single PDF file of the entire LAB proposal and FWP on a CD along with two hard copies to the address below. To identify that the FWP is responding to this Program Announcement, when sending your CD please identify the Program Announcement Title and Program Announcement number on the Federal Express package. Please send the CD and 2 hard copies via Federal Express to:
Office of Advanced Scientific Computing Research, SC-21.1 Office of Science 19901 Germantown Road Germantown, MD 20874-1290 ATTN: Program Announcement LAB 09-21 Adherence to type size and line spacing requirements is necessary for several reasons. No researcher should have the advantage, by using small type, of providing more text in their proposals. Small type may also make it difficult for reviewers to read the proposal. Proposals must have 1-inch margins at the top, bottom, and on each side. Type sizes must be at least 11 point. Line spacing is at the discretion of the researcher, but there must be no more than 6 lines per vertical inch of text. Pages should be standard 8 1/2" x 11" (or metric A4, i.e., 210 mm x 297 mm). 3.1 Field Work Proposal Format (Reference DOE Order 412.1A) (DOE ONLY) The Field Work Proposal (FWP) is to be prepared and submitted consistent with policies of the investigator's laboratory and the local DOE Operations Office. Additional information is also requested to allow for scientific/technical merit review. Laboratories may submit proposals directly to the SC Program office listed above. A copy should also be provided to the appropriate DOE operations office. 3.2 Proposal Cover Page The following proposal cover page information may be placed on plain paper. No form is required.
SC Program announcement title Name of laboratory Name of principal investigator (PI) Position title of PI Mailing address of PI Telephone of PI Fax number of PI Electronic mail address of PI Name of official signing for laboratory* Title of official Fax number of official Telephone of official Electronic mail address of official Requested funding for each year; total request Use of human subjects in proposed project:
Signature of official, date of signature* 3.3 Table of Contents Provide the initial page number for each of the sections of the proposal. Number pages consecutively at the bottom of each page throughout the proposal. Start each major section at the top of a new page. Do not use unnumbered pages and do not use suffices, such as 5a, 5b. 3.4 Budget and Budget Explanation A detailed budget is required for the entire project period and for each fiscal year. It is preferred that DOE's budget page, Form 4620.1 be used for providing budget information*. Modifications of categories are permissible to comply with institutional practices, for example with regard to overhead costs. A written justification of each budget item is to follow the budget pages. For personnel this should take the form of a one-sentence statement of the role of the person in the project. Provide a detailed justification of the need for each item of permanent equipment. Explain each of the other direct costs in sufficient detail for reviewers to be able to judge the appropriateness of the amount requested. Further instructions regarding the budget are given in section 4 of this guide. * Form 4620.1 is available at web site: http://www.science.doe.gov/grants/budgetform.pdf 3.5 Abstract Summarize the proposal in one page. Give the project objectives (in broad scientific terms), the approach to be used, and what the research is intended to accomplish. State the hypotheses to be tested (if any). At the top of the abstract give the project title, names of all the investigators and their institutions, and contact information for the principal investigator, including e-mail address. 3.6 Narrative (main technical portion of the proposal, including background/introduction, proposed research and methods, timetable of activities, and responsibilities of key project personnel). It should contain enough background material in the Introduction, including review of the relevant literature, to demonstrate sufficient knowledge of the state of the science. The major part of the narrative should be devoted to a description and justification of the proposed project, including details of the methods to be used. It should also include a timeline for the major activities of the proposed project, and should indicate which project personnel will be responsible for which activities. If any portion of the project is to be done in collaboration with another institution (or institutions), provide information on the institution(s) and what part(s) of the project it will carry out. Further information on any such arrangements is to be given in the sections "Budget and Budget Explanation," "Biographical Sketches," and "Description of Facilities and Resources." Collaborative research projects with institutions that receive grants, such as universities, industry, and non-profit organizations, are allowed under this Announcement. See the section on Collaboration. Further information on collaboration may be accessed at http://www.science.doe.gov/grants/Colab.html. 3.7 Literature Cited Give full bibliographic entries for each publication cited in the narrative. Each reference must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers, and year of publication. Include only bibliographic citations. Principal investigators should be especially careful to follow scholarly practices in providing citations for source materials relied upon when preparing any section of the proposal. 3.8 Biographical Sketches This information is required for senior personnel at the institution submitting the proposal and at all subcontracting institutions (if any). The biographical sketch is limited to a maximum of two pages for each investigator and must include: Education and Training. Undergraduate, graduate and postdoctoral training, provide institution, major/area, degree and year. Research and Professional Experience. Beginning with the current position list, in chronological order, professional/academic positions with a brief description. Publications. Provide a list of up to 10 publications most closely related to the proposed project. For each publication, identify the names of all authors (in the same sequence in which they appear in the publication), the article title, book or journal title, volume number, page numbers, year of publication, and website address if available electronically. Patents, copyrights and software systems developed may be provided in addition to or substituted for publications. Synergistic Activities. List no more than 5 professional and scholarly activities related to the effort proposed. To assist in the identification of potential conflicts of interest or bias in the selection of reviewers, the following information must also be provided in each biographical sketch.
Graduate and Postdoctoral Advisors and Advisees: A list of the names of the individual's own graduate advisor(s) and principal postdoctoral sponsor(s), and their current organizational affiliations. A list of the names of the individual's graduate students and postdoctoral associates during the past five years, and their current organizational affiliations. Facilities to be used for the conduct of the proposed research should be briefly described. Indicate the pertinent capabilities of the institution, including support facilities (such as machine shops), that will be used during the project. List the most important equipment items already available for the project and their pertinent capabilities. Include this information for each subcontracting institution (if any). 3.10 Other Support of Investigators Other support is defined as all financial resources, whether Federal, non-Federal, commercial, or institutional, available in direct support of an individual's research endeavors. Information on active and pending other support is required for all senior personnel, including investigators at collaborating institutions to be funded by a subcontract. For each item of other support, give the organization or agency, inclusive dates of the project or proposed project, annual funding, and level of effort (months per year or percentage of the year) devoted to the project. 3.11 Appendix Information not easily accessible to a reviewer may be included in an appendix, but do not use the appendix to circumvent the page limitations of the proposal. Reviewers are not required to consider information in an appendix, and reviewers may not have time to read extensive appendix materials with the same care they would use with the proposal proper. The appendix may contain the following items: up to five publications, manuscripts accepted for publication, abstracts, patents, or other printed materials directly relevant to this project, but not generally available to the scientific community; and letters from investigators at other institutions stating their agreement to participate in the project (do not include letters of endorsement of the project).
4. Detailed Instructions for the Budget 4.1 Salaries and Wages List the names of the principal investigator and other key personnel and the estimated number of person-months for which DOE funding is requested. Proposers should list the number of postdoctoral associates and other professional positions included in the proposal and indicate the number of full-time-equivalent (FTE) person-months and rate of pay (hourly, monthly or annually). For graduate and undergraduate students and all other personnel categories such as secretarial, clerical, technical, etc., show the total number of people needed in each job title and total salaries needed. Salaries requested must be consistent with the institution's regular practices. The budget explanation should define concisely the role of each position in the overall project. 4.2 Equipment DOE defines equipment as "an item of tangible personal property that has a useful life of more than two years and an acquisition cost of $50,000 or more." Special purpose equipment means equipment which is used only for research, scientific or other technical activities. Items of needed equipment should be individually listed by description and estimated cost, including tax, and adequately justified. Allowable items ordinarily will be limited to scientific equipment that is not already available for the conduct of the work. General purpose office equipment normally will not be considered eligible for support. 4.3 Domestic Travel The type and extent of travel and its relation to the research should be specified. Funds may be requested for attendance at meetings and conferences, other travel associated with the work and subsistence. In order to qualify for support, attendance at meetings or conferences must enhance the investigator's capability to perform the research, plan extensions of it, or disseminate its results. Consultant's travel costs also may be requested. 4.4 Foreign Travel Foreign travel is any travel outside Canada and the United States and its territories and possessions. Foreign travel may be approved only if it is directly related to project objectives. 4.5 Other Direct Costs The budget should itemize other anticipated direct costs not included under the headings above, including materials and supplies, publication costs, computer services, and consultant services (which are discussed below). Other examples are: aircraft rental, space rental at research establishments away from the institution, minor building alterations, service charges, and fabrication of equipment or systems not available off- the-shelf. Reference books and periodicals may be charged to the project only if they are specifically related to the research. a. Materials and Supplies The budget should indicate in general terms the type of required expendable materials and supplies with their estimated costs. The breakdown should be more detailed when the cost is substantial. b. Publication Costs/Page Charges The budget may request funds for the costs of preparing and publishing the results of research, including costs of reports, reprints page charges, or other journal costs (except costs for prior or early publication), and necessary illustrations. c. Consultant Services Anticipated consultant services should be justified and information furnished on each individual's expertise, primary organizational affiliation, daily compensation rate and number of days expected service. Consultant's travel costs should be listed separately under travel in the budget. d. Computer Services The cost of computer services, including computer-based retrieval of scientific and technical information, may be requested. A justification based on the established computer service rates should be included. e. Subcontracts Subcontracts should be listed so that they can be properly evaluated. There should be an anticipated cost and an explanation of that cost for each subcontract. The total amount of each subcontract should also appear as a budget item. 4.6 Indirect Costs Explain the basis for each overhead and indirect cost. Include the current rates.
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